• Having the employee fill out the form too soon. Yes, it’s a pain to bring them back in to fill out the form after an offer has been made. But unless you do, you’re failing to comply with I-9 requirements, so that’s anywhere from $110 to $1,100 per worker.
• Letting Section 1 or Section 2 go incomplete. Yes, you’d have to call the employee back in if something was left incomplete in Section 1, but again, consider the fine you could be charged.
• Not getting enough documentation. A driver’s license all by itself isn’t going to cut it, and when you’re reviewing and inspecting the documents, whether they’re List A, B or C, be sure to see if any additional information is required about them, such as number or expiration date.
• Getting too much documentation. This is an interesting one. You might be tempted to get as many documents as possible on the record, but doing so is considered “an unfair immigration-related employment practice if made for the purpose or with the intent of discriminating against an individual,” according to the Immigration and Nationality Act. So get the information you need—but no more.
• Using an old form. If you’ve got one of those scratchy-looking, PDF-from-a-scan-of-an-old-form-looking versions of the I-9, get rid of it now. Throw all copies in the recycling bin, and delete the PDFs from your hard drive. Get the new form here, and make it the standard for all your offices and branches.

If you’ve made any of these errors and want to make corrections, this is a fantastic article about the best (and worst) ways to go about it.

And for more information than you’ve ever wanted about the I-9, visit the official US Citizenship and Immigration Services portal, I-9 Central.

Written by: Coats Staffing software